Medical Equipment Rental Software
Manage medical device rentals, compliance records, delivery scheduling, and patient billing with a platform built for healthcare rental businesses.
Free 14-day trial · No credit card required
Medical Equipment Rental Software Overview
Medical equipment rental software supports DME providers hiring wheelchairs, hospital beds, oxygen concentrators, and mobility aids to patients and facilities. RentalCrafter manages delivery routes, compliance documentation, recurring billing, and equipment sanitisation cycles. Care coordinators see real-time availability and patient hire history in one HIPAA-aware workflow.
Common Challenges for Medical Equipment Businesses
You’re not alone. These are the problems we hear every day from medical equipment operators.
Tracking sanitisation and sterilisation records
Managing patient-specific rental agreements
Coordinating home delivery and setup
Handling insurance billing and pre-authorisations
Maintaining device service and calibration logs
Ensuring regulatory compliance documentation
How RentalCrafter Solves These Problems
Purpose-built features that directly address the day-to-day challenges of medical equipment businesses.
Device Service & Calibration Logs
Maintain full maintenance history for every device
Log servicing, calibration, and certification per item
Patient Rental Records
Link every rental to a specific patient record
Store prescription details, delivery notes, and consent forms
Sanitisation Tracking
Document cleaning and sterilisation between rentals
Checklist sign-off required before item status resets to available
Home Delivery Scheduling
Coordinate deliveries and collections for mobility or home care patients
Delivery calendar with route planning and staff assignments
Recurring Billing
Automate weekly or monthly invoicing for ongoing rentals
Stripe recurring charges with detailed invoice line items
Compliance Document Storage
Centralise regulatory and patient documentation
Upload and attach certificates, consents, and prescriptions to records
Your Rental Workflow, Simplified
RentalCrafter guides every order through each step—so nothing falls through the cracks.
- 1
Receive Referral or Request
- 2
Verify Insurance / Pre-Authorisation
- 3
Assign Available Device
- 4
Sanitise & Inspect Device
- 5
Schedule Delivery
- 6
Patient Setup & Training
- 7
Ongoing Rental Billing
- 8
Collection on Discharge
- 9
Sanitisation & Service Check
- 10
Return to Available Stock
Everything You Need to Run a Medical Equipment Business
All the tools. No spreadsheets. No juggling multiple apps.
The Results Medical Equipment Businesses See
Measurable improvements from day one.
Increase Utilization
Maximize rental income by keeping your inventory out and earning—never idle.
Reduce Admin Work
Automate quotes, contracts, and invoices so your team focuses on customers.
Eliminate Double Bookings
Real-time availability syncing prevents conflicts across all channels.
Improve Customer Experience
Online bookings, digital contracts, and automated reminders delight customers.
Get Paid Faster
Integrated payment processing collects deposits and balances automatically.
Grow With Confidence
Analytics and reports surface trends so you can scale the right way.
What Medical Equipment Businesses Say
Real results from operators just like you.
“The sanitisation tracking and compliance documentation features give us confidence that every regulatory requirement is met and auditable.”
Dr. Patricia Singh
Director, HomeCare Medical Supplies
Frequently Asked Questions
Everything you need to know about RentalCrafter for medical equipment businesses.
What is medical equipment rental software?
Medical equipment rental software helps DME providers, home care companies, and hospitals manage device rental records, maintenance logs, compliance documentation, and patient billing.
How does sanitisation tracking work?
After each return, a cleaning checklist must be completed and signed off before the device status resets to available, ensuring no device is re-rented without documented sanitisation.
Can I store patient-specific documentation?
Yes. Each rental record can store prescriptions, consent forms, and delivery notes linked to a specific patient.
Does RentalCrafter support recurring medical billing?
Yes. Recurring invoices are generated automatically on a weekly or monthly basis via Stripe, with full invoice history for insurance claims.
How are device service and calibration records managed?
Each device has a full service history log. You can set recurring service intervals and the system will flag devices due for calibration.
Start Your Free Trial
See how RentalCrafter helps medical equipment businesses grow. No credit card required.
Free 14-day trial · No credit card required · Cancel any time